Summary by IrelandJobHub
Beaumont Hospital seeks a Grade III Clerical Officer for its Rehabilitation Department in Dublin. The role involves providing administrative support to the Physiotherapy team, including managing appointments, medical charts, and patient communications. Candidates must possess strong computer literacy, organisational skills, and a commitment to patient confidentiality. The position requires adherence to established policies and occasional cross-cover for other therapy departments. Flexitime hours are available within a full-time schedule.
Role Overview
The successful candidate will join the Rehabilitation Team at Beaumont Hospital, providing clerical support within the Physiotherapy Department. The role requires a strong understanding of departmental operations and a commitment to patient-centred care. The post holder must maintain high standards of confidentiality and adaptability while working collaboratively with the wider healthcare team. Occasional cross-cover for Occupational Therapy and Speech and Language Therapy may be required during unplanned absences.
Key Responsibilities
The position involves carrying out administrative functions under the supervision of the Physiotherapy management team. The individual is responsible for planning work to meet established objectives and deadlines. They must participate in performance reviews and develop personal development plans. Additionally, the role includes monitoring risk elements within the department and reporting them to management.
- Manage incoming calls and emails for the Physiotherapy reception.
- Coordinate and book patient appointments and fracture slots.
- Retrieve and track medical charts efficiently.
- Handle Freedom of Information queries within statutory timeframes.
- Liaise with legal firms regarding patient note access.
- File clinical documentation according to National Guidelines.
- Scan and transmit documents in compliance with GDPR.
- Assist in training new staff members as appropriate.
Qualifications
Applicants must demonstrate the requisite knowledge and administrative ability for the post. Selection is based on how well candidates satisfy the mandatory criteria regarding qualifications or equivalent experience. The role demands a high level of computer literacy and organisational skills to ensure efficient service delivery.
- Leaving Certificate (Grade D or pass in five subjects).
- Equivalent examination qualification.
- Satisfactory relevant experience with demonstrable skills.
Terms of Employment
The position is based at Beaumont Hospital in Dublin 9. The salary is determined by the Clerical Grade scale in line with Government pay policy. The role reports to the Physiotherapy Manager in Charge III. The closing date for applications is 12 noon on 14/10/2026.
- Permanent contract.
- Full-time, 35 hours weekly.
- Monday to Friday schedule.
- Flexitime with start times between 08:00 and 10:00.
- End times between 16:00 and 18:00.
- Salary range €31,934 to €49,416 LSI.
- Appointment on Clerical Grade scale per Government policy.